KYB - Carmex Expert

Know Your Business (KYB) Questionnaire

Commodity Trade – Incoterms 2020 Transactions. Confidential – for compliance purposes only.

Step 1 – Company Identification

1 / 9

1. Company

2. UBO

3. Management

4. Business

5. CIF

6. Banking

7. Compliance

8. Origin

9. Declaration

Section 1 – Company Identification

Full Legal Name *

Trade Name (if different)

Legal Structure *

Jurisdiction of Incorporation *

Date of Incorporation

Use calendar picker. Saved in PDF/email automatically.

Registration Authority

Registration Number *

VAT / Tax ID *

Website

Corporate Email *

Telephone

LEI Number (if available)

Registered Address *

Operating Address (if different)

Attachments

Registry Extract (<=30 days)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Certificate of Incorporation

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Articles of Association (if requested)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Section 2 – Ownership & Ultimate Beneficial Owner (UBO)

Add annex if more space is required.

Shareholders (>=10%)

Name	DOB	Nationality	%	Address

UBOs (>=25%)

Name	DOB	Nationality	% Control

Politically Exposed Person (PEP) status for any shareholder, UBO or director *

Yes No

If yes, please provide details

Any sanctions, bankruptcy, insolvency or criminal history *

Yes No

If yes, please provide details

Attachments

ID of each UBO

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Proof of address (<=3 months)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Section 3 – Management

Directors

Name	Position	Nationality

Authorised Signatory – Name *

Title *

Email *

Phone

Is signatory a director or officer *

Yes No

Attachments

ID of signatory

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Board Resolution (if applicable)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Section 4 – Business Profile

Main Activity *

Year Established

Years in Commodity Trading

Role

Producer Exporter Trader Broker

Main Commodities *

Main Markets

Annual Volume (last 2 years)

Expected Shipment Size

Source of Funds

Attachments

Company Profile

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Trade References (if available)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Section 5 – CIF Experience

Completed CIF shipments in the last 12 months *

Yes No

Loading Ports

Discharge Ports

Approx. Volume

Attachments

Redacted Bill of Lading

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Inspection Certificate (SGS/BV or equivalent)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Section 7 – Sanctions & Compliance

Please tick all statements the company confirms.

Not subject to EU / OFAC / UK / UN sanctions

Goods are not of sanctioned origin

Compliance with EU trade regulations

No insolvency or bankruptcy proceedings

Section 8 – Origin of Goods

Country of Origin

Producer

Role

Direct Seller Mandated Seller Broker

If “Mandated Seller” is selected, upload the mandate below.

Supply Chain Description (from producer to buyer)

Attachments

Mandate (if applicable)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

COA (if available)

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Product Specification

Multiple files allowed. Accepted: PDF, DOC, DOCX, JPG, PNG.

Section 9 – Declaration

We confirm that all information supplied in this questionnaire is accurate and may be verified.
Carmex Expert Sp. z o.o. may perform compliance checks, including sanctions and adverse media screening.
Additional documentation may be requested if required.
Personal data is processed in accordance with GDPR (EU 2016/679) for due diligence and compliance purposes and may be shared with advisers, financial institutions and compliance providers where necessary.

Company Name *

Name *

Title *

Date *

Use calendar picker. Saved in PDF/email automatically.

Signature / e-signature *

Stamp (if applicable)

Additional notes (optional)

By signing, the company confirms it has informed relevant individuals and that the information provided may be verified.

Please fill in all required fields in this step.

Draft saved in browser.

Nasza Siedziba

Biuro Sprzedaży

Email

Nasze Social Media

Know Your Business (KYB) Questionnaire

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